Fuel Monitoring System in Anand: Diesel Records for Milk Routes and Expressway Trucks

In Anand, fuel is often watched by people who never drive. A transporter who runs milk-route vans has a route supervisor checking punctuality before dawn and an accountant who reconciles pump bills each month. A college transport office has a coordinator and a cashier. Trakzee Premium lets the owner create extra user logins with separate passwords, so each person opens the same diesel record without the owner handing over the main account.

The owner reads for change. A glance at sudden falls and fresh refills each morning, and a weekly comparison of each van or bus against its own earlier weeks, catches what matters. A van that runs village lanes around Tarapur and a truck on the expressway will never burn fuel alike, so measuring a vehicle against its own history is the fair test.

The route supervisor reads fuel with the clock and the map. Before the early collection round, he checks which van has enough diesel to finish the circuit and reach the dairy on time. If an alert reaches him while a van stands at a chilling centre, he can see exactly where it is, call the driver and note the reason. In summer, when rounds start earlier, those few minutes count.

The accountant does the matching. Each refill on the platform carries a date, a time and a rise in litres, and each pump slip a date and a quantity. Ticking them weekly takes minutes, and anything left unmatched becomes a polite question. Monthly consumption and mileage by vehicle can be exported and filed with the bills, so the owner, the supervisor and the accounts agree on one set of numbers.

A milk-route van makes a good example because its day is so exact. Its tank, usually steel and slung under the body, gets an opening in its upper face on fitting day, and a probe trimmed to the tank's depth is lowered in and sealed. The probe stays there permanently. When the tank is full most of it stands in diesel; after a week of village rounds, much less of it does.

The probe measures how much of its length is covered and converts that into a level. It sends the level to the Teltonika FMB920 tracker in the cabin, by cable for Omnicomm or by Bluetooth for Mercetech and Mielta Fantom. The tracker joins the level to the van's position, speed and ignition status and sends the combined reading over the Airtel data SIM to Trakzee Premium.

On the screen, the van's diesel appears as litres and as a line through the day. Each early round shows as a gentle downward slope broken by short flat stretches at collection points. A refill at a pump near Anand shows as a sharp rise with its time and place. A fast fall while the van is parked shows as a drop and raises an alert. Daily consumption and mileage reports come from the same readings, and the web screen sets the whole fleet side by side.

Calibration turns the probe's signal into dependable litres. On fitting day, the executive matches readings to known quantities in that particular tank. If the tank is later replaced or welded, or the probe pulled out for repair, calibration has to be done again. Let BearTech know before any such work so that the van's record stays meaningful.

The milk van. Before dawn a van leaves for a round of villages near Petlad, stops at several collection points and reaches the chilling centre on schedule. Its record shows each halt, the idle minutes at each point, the refill made the previous evening and the litres for the round. When one van's litres per round creep above its usual figure, the supervisor checks the engine and the route first.

The expressway truck. A truck loads at Vithal Udyognagar, waits at the gate, then runs the expressway to a customer near Ahmedabad and back. The record shows the gate wait, the highway refill with its time and place, and the total litres. The owner can set the slip against the measured rise and see whether gate waits are costing more diesel than the road itself.

The student bus. A diesel bus brings students from Borsad and Anklav to Vallabh Vidyanagar each morning and takes them home in the afternoon. Same route, similar load, steady consumption. When the figure rises over a month, the transport office books a service for tyres, filters and injectors before any other question. During vacations the bus should stay parked, so any level change stands out.

The tobacco pickup. In the harvest weeks, a pickup carries tobacco from Charotar farms to a market yard, queues to unload and returns, several times a week. Its record shows queue time, refills and litres per trip. Over the season, the owner sees what a market round costs in diesel and can price the next season's trips on real numbers rather than estimates.

When a sudden-drop alert arrives, it says one thing: the diesel level fell faster than ordinary running explains. Treat it as a question. Look first at where the vehicle stood and how. A van parked on the sloping edge of a collection point, or a truck on a loading ramp at a GIDC unit, can register a dip simply because fuel moved inside a tilted tank.

Call the driver next, promptly and politely. Ordinary answers are common: diesel lent to a stalled tractor in a village, a mechanic draining the tank to fix a leak, a refill whose slip is still in the cabin. Lay the alert beside the refill record and the slips for that day. If the explanation and the paperwork agree, the matter is closed.

If they do not, step back and look for a pattern. Compare the hour and place with the same vehicle's earlier weeks. A dip during busy loading at a plant gate in daylight is not the same as one at an empty roadside halt late at night. Write each alert into a register with the date, vehicle, driver, explanation and outcome, and read it through at the end of each month.

Keep the system's role clear with drivers. It measures the level, logs refills and raises alerts. It does not lock a tank, and it cannot physically keep anyone from the fuel. Lockable caps, rules about night parking and a register at the depot stay with the owner. The sensor gives each change a time and a place, which keeps the follow-up fair.

Every figure starts from the per-vehicle price. The Complete Package is ₹19,999 plus GST for the first year, with the FMB920 tracker, one fuel level sensor, fitting, a Trakzee Premium login, an Airtel data SIM and a one-year warranty with AMC. Software and SIM renewal then costs ₹3,000 per vehicle for each later year, so two years total ₹22,999 and three years ₹25,999 for one vehicle.

Consider, purely as an example, a transporter running fifteen milk-route vans around Anand. Year one costs 15 × ₹19,999 = ₹2,99,985. Renewal for fifteen vans is 15 × ₹3,000 = ₹45,000 a year. After two years the total reaches ₹3,44,985 and after three years ₹3,89,985, which equals 15 × ₹25,999. These are simple multiplications of the listed prices.

The executive's travel and stay for the visit from Bhopal are added, paid by the client and quoted before ordering. With fifteen vans at one depot, the work can be planned between collection rounds, and the travel cost is shared across the whole fleet instead of weighing on a single vehicle. Each package covers one sensor per vehicle; a vehicle with a second tank needs a separate quote, which BearTech prepares once it has seen the tank photos.

These numbers are costs, not a promise of savings. Whether the records repay them depends on what they show: steady, explained consumption across routes, or refills and falls that nobody can account for. A sensible test is to set the three-year total beside one month of fuel bills for the fleet, and beside the hours your supervisors spend chasing slips and explanations, then decide on that basis. For a quote on your own vans, WhatsApp 97526 44035.