Fuel Monitoring System in Singrauli: Diesel Level for Coal-Belt Fleets

In a typical Singrauli transport contractor's office, three people care about diesel for three different reasons. The owner wants to know whether the fleet is making money. The transport manager wants to know which vehicle is misbehaving today. The accounts person wants a record that matches the bills. Trakzee Premium serves all three from the same fuel and location data, and the sub-user logins in the package mean each person opens only the screen they need, without forwarding screenshots on WhatsApp all day.

The owner usually looks at the weekly fuel and mileage report for each vehicle, sorted so the thirstiest tipper or bus sits at the head of the list. A vehicle that burns more diesel per kilometre than its twin on the same mine-to-plant run is worth a conversation. The report does not say why, only that the gap exists, and that is often enough to send someone to check the driver, the load, the tyres or the engine.

The transport manager works from the live level and the alerts. A sudden fall appears with a time and a place, a refill appears as a dated entry, and the trip and stoppage reports show where each vehicle waited. In a coal belt, where queues at weighbridges, mine gates and plant yards are routine, the manager can see which wait coincided with a level change and which did not, then ask the right driver the right question the same morning.

The accounts person leans on the refill record and the date-wise fuel report to compare pump bills and diesel issued against what the tank actually received. The terms say plainly that this is a monitoring record and not a legal measure for sale, billing or disputes. Used honestly, it still saves hours of guessing at month end, because the question narrows from where did the diesel go to which vehicle, on which day, at which place.

Mileage in Singrauli is a slippery number, because kilometres alone understate the work a heavy vehicle does. A tipper that crawls along a mine haul road, waits in a plant queue and climbs loaded ramps will show low kilometres per litre even when nothing is wrong. The way around this is to compare like with like: the same vehicle type, the same loading point, the same destination yard and a similar load, all over the same week.

Trakzee Premium's fuel and trip reports let you filter by vehicle and date, so you can build that comparison without a spreadsheet. Pick three tippers on one mine-to-plant run, read the diesel used per trip over a fortnight and look at the spread. Two close together and one far above is a pointer. It is not proof of anything yet, but it tells you which vehicle to inspect and which driver to talk to first.

Highway work needs a separate yardstick. A cab or truck heading towards Rewa, about 210 km from Singrauli, or towards Varanasi, about 225 km away, runs at steady speed for hours, so its kilometres per litre means far more than a yard figure. Keep those long runs apart from yard cycles in your notes. Mixing them into one average hides the problem you are hunting, because a good highway number can cover for a poor yard number.

Idle time deserves its own line in the review. An engine left running while waiting for a gate to open or a bay to free up burns diesel and covers no distance, so it quietly drags mileage down. Read the idle and stoppage reports beside the fuel report, and you can often tell whether a poor figure comes from the vehicle, the driver or the queue. Each cause has a different remedy, and only the first one needs a mechanic.

The package costs ₹19,999 per vehicle. That single figure pays for the Teltonika FMB920 tracker, one fuel level sensor, the fitting work, the Trakzee Premium app and web access, an Airtel SIM and one year of warranty with AMC. It is the same for Omnicomm, Mercetech and Mielta Fantom, so your sensor choice does not change what you pay. If a vehicle carries two tanks and you want both read, ask for a separate quote, and note that final figures can shift with your requirements.

From the second year, software and SIM renewal is ₹3,000 per vehicle per year. Over three years, one vehicle therefore costs ₹19,999 in year one, ₹22,999 in total by the end of year two and ₹25,999 by the end of year three. Renew ahead of the expiry date, because live tracking and fuel readings can lapse if it is missed, and a hole in the record is exactly what you are paying to avoid.

Take a Singrauli contractor with nine vehicles, say five tippers, two staff buses and two loaders. Nine packages come to ₹1,79,991 in year one. Renewal for nine vehicles in year two is ₹27,000, which brings the running total to ₹2,06,991, and a second renewal in year three takes it to ₹2,33,991. This is a worked illustration of the arithmetic, not a customer story, and it assumes one sensor in every vehicle.

The ₹19,999 covers the fitting work only for vehicles in Bhopal itself. For Singrauli, the executive's journey and stay are billed to the client, and the amount is stated before you order. Payment falls due in full when the fitting is done, though cash on delivery against a token amount is possible outside Bhopal. For a larger batch, phone 97526 44035 and ask for the current rate. Keep in mind that nothing can be returned, refunded or exchanged, so settle the sensor choice before you pay.

A fuel drop alert means the tank reading fell faster than normal use would explain. It does not say what happened. It gives you a time, a vehicle and a location, and the rest is detective work. The first step is to avoid assuming the worst. Many sudden falls have ordinary causes, and a manager who accuses a driver on the first alert will soon find that drivers stop trusting the whole system.

Check the simple explanations first. Was the vehicle climbing a steep ramp, or parked on a slope when the reading dipped? Did the level recover a few minutes later, which points to sloshing rather than a loss? Was the tank recently repaired, or is a wireless sensor's battery weak? Look at the map: if the vehicle was working a normal haul cycle, a gradual fall is expected and a sharp one is not.

If the fall holds, open the history. Where was the vehicle, was the engine running, and was it the usual driver? Compare the time with the pump bill, the shift roster and the gate log you already keep. Because Trakzee Premium puts the fuel line and the location trail side by side, a vehicle that stood still at an unusual spot while the level dropped tells a clearer story than either record would alone.

Be explicit with your team about what the system can and cannot do. It detects, records and alerts. It cannot lock the tank, hold the diesel inside or make anyone return what was taken, and BearTech does not accept liability when drivers or outsiders cause a fuel loss. Its value is evidence: a dated, located record that turns a vague suspicion into a specific question. What you do with the answer is a management decision, not a function of the device.

Fuel data helps only if somebody reads it on a fixed day. For a Singrauli contractor, Monday morning works well, before the weekly work orders spread vehicles across different sites. Give it twenty minutes and look at three things: refills against pump bills, any sudden-drop alerts from the past week, and the diesel use of each vehicle compared with its twin. Write down only what looks odd, and leave everything else alone.

Next, brief the dispatcher on what to chase. A dispatcher watching the live level can message a driver the moment a bus is parked with its tank falling, or a tipper has idled for an unusually long stretch at a gate. Keep the alert list short, so each message means something. Over-alerting makes people ignore every notification, and a short list that everyone acts on does far more than a long one that nobody reads.

Talk to drivers with the data in hand, and talk to the whole shift, not only the person who looks guilty. Share which routes and loading points show the better fuel figures, ask the drivers why, and treat their answers as information. In a coal belt, drivers know which gate is slow and which ramp is bad. When they see the report being used to understand the work and not only to catch mistakes, cooperation rises.

Close the week with a one-word note per vehicle: normal, watch or inspect. Over a few months the notes become a maintenance diary. A tipper that is on watch four weeks running should be seen by a mechanic. A bus that is always normal deserves a word of thanks to its driver. Keep this note beside your trip and driver records, so that the month-end review takes minutes and not an afternoon.

Away from Bhopal, an executive from the BearTech team travels to you. For Singrauli that means a visit to your yard, plant gate or workshop, where the vehicle is looked over first: what kind of tank, which fuel, how long a probe. The client covers the executive's travel and stay, and that figure is given up front, so the day holds no surprises. The equipment itself reaches you in roughly two working days, depending on stock.

At the vehicle, an opening is made on the upper face of the tank, the probe is trimmed to suit the depth, and the sensor head is bolted down and sealed. The FMB920 tracker gets its power connection from the vehicle and is paired with the sensor over a cable or Bluetooth, depending on your choice. Then comes calibration, which ties readings to real litres, followed by registering the vehicle on Trakzee Premium and handing you a login for phone and computer. A short live check with you closes the visit.

Prepare the ground before the visit. Keep the vehicle on site throughout, with a tank that is reachable and not caked in dirt. Have the registration number, vehicle type and tank size ready, and decide who will receive the logins. If several vehicles are to be done, line them up so the executive does not wait. Ask how full the tank should be for calibration, because a careless fill or drain on that day can throw readings off later.

Full payment is due at the fitting, and a token-amount COD route exists for orders outside Bhopal. At handover you and the executive look at the live level and alerts together. The one-year warranty and AMC apply to both the tracker and the sensor. For help with logins, alerts or fuel reports during working hours, call support on 99937 84035; for orders and other questions, use 97526 44035 by call or WhatsApp. The company works out of Bhopal and has been doing GPS tracking since 2014.